NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go tomed.nyu.edu, and interact with us onLinkedIn,Glassdoor,Indeed,Facebook,TwitterandInstagram.

Position Summary:
We have an exciting opportunity to join our team as a Project Manager.

We have an exciting Program Coordinator position within the Ronald O. Perelman Department ofEmergency Medicines Research Division. In this role, the successful candidate will work under thedirection of the Assistant Director for Research Operations to provide administrative support and coordination for thedivision. The Program Coordinator will be responsible for a multitude of programmatic and administrativeactivities including scheduling meetings, managing calendars, drafting and circulating agendas, takingminutes, setting up and maintaining organizational processes, assisting with federal and non-federal grantapplication components, preparing presentations and monthly reports for leadership, helping manageinternal and external communications regarding division activities, assisting with financial transactions andmore.

Job Responsibilities:

Demonstrates knowledge of the organization's Core Values and incorporates them into theperformance of duties.
2. Project/Program coordination - Provides moderate to advanced coordination forProject/Program activities to manager that includes but not limited to: coordination ofProject/Programs while working with internal and external parties to organize and coordinate thevarious components needed to initiate, run and conclude Project/Programs activities. Mightevaluate and make recommendations based on analyses, observation and or feedback. DevelopsProject/Program schedules, oversee Project/Program purchase requisitions, travel reimbursementsand invoice payments. Assists in developing departmental plans, goals, objectives, policies andprocedures. Makes recommendations for improvement in administrative process.
3. Reports - Prepares and reviews documents independently and generates status/progress reportsfor ongoing and pending Project/Programs. Plans, arranges, outlines and drafts letters, memos,agendas, presentations and reports. Reviews, edits and obtains appropriate approvals. Responds tomore complex correspondence and refers the more complex issues with recommendation tomanager. Follows protocols as defined by the grant and institution's policies and procedures.
4. Research Activities - Gathers and collects data from different parties and presents findings andpreliminary analysis as applicable. Researches problems, issues and concerns and responds torequests for information. Develops materials and presentations for training and educationalsessions, divisional seminars and other activities.
5. Grants - Assists in grants related activities such as developing components of grants applications,letters of support, biosketches, Other Support documentation, and fundraising activities ifapplicable. Collects and organizes required paperwork for submission if required for grants and IRBapplications. Follows up and coordinates resolution of all issues.
6. Project/Program Support - Assists with onboarding and training of clerical staff, assistants, andvolunteers for the Project/Program/department. Reviews workflow and recommends improvementif applicable to ensure appropriate cycle times and efficiency.
7. Scheduling & Coordinating - Organizes and coordinates schedules, activities and special events.
Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc) and other related activities. May assist inspecial events planning.
8. Participates in special Project/Programs and performs other duties as required.

Minimum Qualifications:
To qualify you must have a 1. Bachelor degree or equivalent in business administration, health care administration or relatedfield.
2. Two years of experience coordinating Project/Programs or programs or an equivalent combinationof education and experience.
3. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Pointand Outlook. Familiar with Internet applications.
4. Effective oral, written, communication, and interpersonal skills.
5. Ability to interface effectively with all levels of management and must work and communicateeffectively with both internal and external customers. Ability to work within a team environment aswell as independently.
6. Time management skills and ability to work well under pressure.
7. Ability to Project/Program manage and to multi task while paying attention to details.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $81,325.15 - $103,994.22 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here