The student program coordinator position is a full-time appointment serving the School of Architecture and Design at the University of Kansas. This position is responsible for critical support of the Director of Student Academic Services & Success, managing student academic services for the school. In collaboration with campus departments and other internal & external entities, this position coordinates academic-related activities and establishes/maintains relationships for program resources. This position is responsible for multiple administrative duties and supporting the operational demands of the school. This position will provide student support for academic co-curricular activities. This position works closely with students, faculty, and staff and reports directly to the Director of Student Academic Services & Success.

Events Related to Student Academic Services (40%)

• Under the supervision of the Director of Student Academic Services & Success, works with Dean's staff, Department Chairs and/or Program or Institute Directors, as well as with other faculty, staff, students and/or alumni to:
• Plans and executes student-facing programs, activities, and events to promote student academic success.
• Including, but not limited to, Transfer & New Student Orientation, Wellness Week, Mental Health Resource Fair, Hawk Week, M.Arch Bi-Annual Year Level Meetings, Student Appreciation Week, and Academic Welcome Week.
• Identifies institutional gaps or opportunities for strategic program improvement in student academic success and experience.
• Analyze internal data (i.e., retention rates, graduation rates, post-graduation employment, etc.) and suggest changes to the structure of current programming and/or suggest new programming to fill the gaps to further support the mission of the school.
• Supports student organizations:
  • This includes helping the below organizations schedule meetings, obtain resources, and present information from the school on student success initiatives and work collaboratively on such initiatives.
    • Peer Mentorship Program
    • KU Chapter of the American Institute of Architecture Students (AIAS)
    • KU Black Creatives Collective
    • KU Chapter of Industrial Design Society of America (IDSA)
    • National Organization of Minority Architects (NOMAS)
    • International Interior Design Association (IIDA)
    • Prototype
    • KU U.S. Green Building Council (USGBC)
    • Alpha Sigma Kappa, Women in Technical Studies (WIT ASK)
    • KIOSK Magazine
• Utilize these resources to inform overall decision making on student success initiatives within the school.

Admin Support to the Director of Student Academic Services & Success (30%)

• Helps provide an initial response to emails from inside and outside of the school, and direct requests and inquiries to relevant faculty and staff as needed.
• Provide enrollment reports and information upon request by faculty and staff. Assists the Director of Student Academic Services & Success in disseminating information to relevant audiences, which includes students, faculty, and staff.
• Provides administrative support to assist the graduate academic advisor. Pulls advising reports, creates & updates degree check sheets. Assists the graduate academic advisor with liaison work between school and JAA advising unit.
• Updates university advising tools as needed for approved course substitutions and exceptions.
• Assists with sending out academic status reports to applicable students, faculty, staff, and outside units. This includes honor roll, probation, & dismissals.
• Assists with degree certification each semester. Reviews and provides information to help Director of Student Academic Services & Success submit the official decisions on behalf of the school.

Scheduling Officer Services (20%)

• Works with and under the guidance of the Director of Student Academic Services & Success to:
• Manage the course catalog for the school.
• Assists with running the PERC report for the school each semester and informs students of classes they no longer meet pre-requisites for.
• Works with departmental chairs on timetable updates and course scheduling for the school.
• Assists with issuing permission numbers and assists students with enrollment issues and errors.

Other Responsibilities (10%)

• Works with Communications team to update and maintain the school's website.
• Assists with front desk & Dean's suite duties as needed.
• Other responsibilities as assigned by supervisor.

Jordan Wade
jordanwade@ku.edu

$43,000-$48,000

Monday-Friday, 8-5

Monday May 27, 2024

Monday June 17, 2024