Category: Banking & Financial Services

Employment Type: Contract

Reference: BH-373503

Position Description
The Business Operations Temp in Boston will work with the Business Operations Team to handle many day-to-day aspects of office administration, including but not limited to answering the telephone, greeting guests (including clients and managers), maintaining an organized office space (including all common areas and conference rooms), ordering supplies and filing documents. In addition, this individual will help execute office improvement projects and coordinate our end-of-year event.

General Office Management:

• Manage the front desk and reception area. Answer the main phone line, greet guests and coordinate incoming and outgoing mail
• Manage calendars for the conference rooms and resolve any scheduling conflicts
• Prepare conference rooms and logistics for external and internal meetings, including managing catering, ensuring meeting rooms are "client ready", preparing any audio-visual needs by sending calendar invites with dial-in details for virtual meetings as needed
• Coordinate with the building's security to ensure all guests are registered
• Ensure the office common areas are neat and professional looking, including emptying the dishwasher, cleaning out and restocking the refrigerators, cleaning the microwave oven and keeping the supply area organized and clean
• Order groceries and office supplies and pack away orders after they are received
• Assist the People Team with preparation for new team members such as scheduling badge appointments, adding meetings to outlook calendars and other onboarding tasks as requested
• Assist team members with administrative tasks, such as booking conference rooms and binding documents for meetings with clients, prospective clients, and other external individuals

• Assist the Business Operations Team with various business initiatives and projects, such as planning team events and supporting end-of-year events

• Very strong organizational and administrative skills in a fast-paced environment
• Ability to manage multiple tasks at once
• Excellent attention to detail
• High degree of professionalism and interpersonal skills
• High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Comfortable working with databases and entering data with a high degree of accuracy
• Strong customer service skills including professional telephone etiquette
• Team player who is willing to do whatever it takes to contribute to the success of the business
• Relevant experience is preferred but not required