Location: Hybrid (within commutable distance to Media, PA)

Schedule: 8am - 5pm, Monday - Friday

POSITION SUMMARY: The Accounts Payable Manager performs functions by coordinating financial data for use in maintaining accounting records for vendors.

DUTIES AND RESPONSIBILITIES:

• Oversee the Accounts Payable Department to ensure timely and accurate processing of invoices, payments, and expense reports
• Provide supervision of assigned staff in the areas including, but not limited to, recruitment, selection, leadership, coaching, training, performance management, promotion, discipline and termination
• Develop and maintain accounts payable department policies and procedures by researching best practices to ensure continuous improvement and refinement within the department
• Assist the corporate controller with development and maintenance of organization accounts payable policies and procedures by reviewing and updating policies and procedures to ensure they reflect the current needs of the organization, are consistent with best practices, and comply with all applicable statutes and regulations
• Ensure compliance with organization policies, as well as local, state, and federal regulations by researching updates to applicable regulations and best practices and participating in webinars on applicable trends and compliance requirements of accounts payable practices, procedures, processes
• Develop and track key performance indicators (KPIs) for accounts payable department, which include, but are not limited to, average time between receipt and payment, number of invoices processed per day, late fees incurred due to past-due payment to ensure payments are made timely and accurately
• Monitor and analyze accounts payable processes by evaluating organizational needs to ensure external and internal expectations are met, and recommend improvements to increase efficiency, timeliness, and accuracy
• Collaborate with other departments, such as procurement, finance, and operational teams, through ongoing proactive regular contact, surveying, issue resolution, and following up on service delivery related to account payable accountabilities to ensure timely and accurate payment of invoices
• Build and maintain relationships with vendors by communicating timely and working to efficiently resolve any pending issues and disputes related to payments or invoices
• Prepare and analyze accounts payable reports, including, but not limited to, aging reports, payment trends, and invoice trends to ensure payments are accurate, processed timely, and in accordance with organizational policy.
• Conduct semi-annual feedback surveys with internal partners to identify opportunities for departmental improvement
• Train and develop accounts payable staff, including setting performance goals, reviewing department processes and policies initially and as changes are made, and conducting performance evaluations to ensure staff are working effectively, in accordance with department and position expectations, and following all best practices in processing vendor invoices and employee expense reimbursement requests
• Ensure accurate month-end, quarter-end, and year-end close processes for accounts payable by completing the tasks listed on the close checklist within the time period specified
• Assist with audits and provide accounts payable documentation as needed, including but not limited to working directly with outside auditors to ensure accounts payable requests are completed timely
• Assist as needed with financial statement audits and other reporting requirements by timely provision of requested documentation to external auditors and internal staff to ensure reporting deadlines are met.
• Assist as needed with scheduled processing and reports (IRS Form 1099)
• Perform other duties as assigned

IMMEDIATE SUPERVISOR: Vice President, Finance and Corporate Controller

DIRECT REPORTS: Accounts Payable Clerks, Accounts Payable Supervisor

CONTACTS: Elwyn staff, vendors, internal auditors

EDUCATION/EXPERIENCE/SKILLS REQUIREMENTS:

• High school diploma or graduate equivalency diploma (GED); bachelor's degree in accounting or finance is preferred
• Five (5) years of experience in accounts payable or related accounting/finance field
• Three (3) years of experience in accounts payable or related accounting/finance leadership role
• Professional certification such as Certified Accounts Payable Associate (CAPA) or Certified Accounts Payable Professional (CAPP) preferred
• Strong knowledge of accounts payable principles and practices
• Experience with enterprise resource planning platforms; Oracle Cloud Fusion highly preferred
• Experience with enterprise account payable platforms; Microsoft Navision, and Microsoft Great Plains preferred
• Non-profit human service experience highly preferred
• Demonstrated ability to work effectively as part of a team
• Ability to work in a fast-paced environment and manage and prioritize multiple, often competing, priorities
• Demonstrated strong attention to detail
• Demonstrated strong time management and organizational skills
• Demonstrated excellent judgment with the ability to independently solve problems and make decisions with little or no need for direct supervision
• Demonstrated ability to anticipate future needed changes or identify problem areas and take effective actions
• Must possess excellent customer interaction, collaboration, presentation, and written and verbal communication skills
• Demonstrated intermediate experience with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint; report-writer experience preferred

PHYSICAL DEMANDS/ENVIRONMENTAL PROFILE: See Physical Demands Checklist below which represents the general physical demands and environment conditions to which the employee holding this position must meet, in addition to the duties and responsibilities listed above, to successfully perform the essential functions of this job. Elwyn will engage otherwise qualified candidates for this position whose disabilities may require reasonable accommodations to enable an individual to perform the essential functions.

Elwyn reserves the right to revise or change job duties and responsibilities as needed. This job description is not intended to be an all-inclusive statement of duties and responsibilities of the job nor does it constitute a written or implied contract.

Elwyn is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and identity, gender identity, national origin, citizenship status, genetic information, disability status, military or veteran status, marital or family status, political activities or affiliations, or any other characteristic protected by local, state, and federal law.