Job Overview: The Facilities Officer provides facilities administration and facilities management services to all branches and administrative offices in the Pittsburgh region.
Qualifications:
* High School Diploma/GED required with five years of experience in facilities or property management. * Bachelor's Degree preferred with a minimum of three years property management and/or facilities management experience required. * Real Property Administration (RPA) Designation preferred. * Two year of management experience strongly preferred. * Ability to work independently. * Exceptional analytical skills. * The ability to manage multiple projects while maintaining exceptional organizational skills. * Strong oral and written communication skills required. * Must have and maintain a valid PA driver's license throughout employment. * Proficiency in Microsoft Office, Outlook, Excel and PowerPoint
Principle Activities and Duties:
* Directs all Pittsburgh maintenance technicians that includes scheduling, monitoring facilities activities while providing supervisory oversight for various Bank facilities. * Facilitate weekly meetings with the maintenance technicians and correct issues that arise including the approving of supply and material purchases. * Manages the key/lock system for the Pittsburgh division including quarterly audits, key distribution (to employees and service providers), and re-keying of locations when keys are lost/stolen. * Understand and oversee the work performed by outside service providers including but not limited to janitorial, snow removal, landscaping, HVAC, plumbing, electrical service, and pest control. * Reviews electronic work orders received from branches and departments, delegate/ schedule accordingly. * Responds to facilities issues by placing service calls to appropriate vendors and providing follow-up to assure the appropriate scope of work has been assessed and completed. * Responsible for receiving and coordinating after-hours emergency call responses for the Pittsburgh division. * Strong knowledge of facilities with the ability to conduct interviews for potential contractors and service providers while assisting in the bid process and final selection of contractors. * Responsible for creating the following budgets: Occupancy (for all branches and loan centers), Pittsburgh Facilities; and preparing monthly budget variance reconciliation reports for each cost center. * Assist with new construction projects by ordering accessories/equipment and coordinating final installation of all accessories and equipment in the Pittsburgh division. * Conduct annual training and practice evacuation drills for Pittsburgh locations. * Direct maintenance and inspection of all fire/life safety equipment, elevators, and backflow prevention devices for the Pittsburgh division.