Administrative Coordinator (Delaware County) - Job at Horizon House in Swarthmore, PA

Administrative Coordinator (Delaware County)

Swarthmore, PA

Posted 6 days ago

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Job Description

Horizon House is an Equal Opportunity Employer (M/F/Veteran/Disability/Sexual Orientation/Gender Identity).

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Administrative Coordinator (Delaware County)

Req Code:	2024:2381-002
County:	Delaware County, PA
FT/PT:	Full Time
Location:	2381-DELCO ACT
Schedule:	M-F 9a-5p

Job Description/Essential Functions:

Horizon House, Inc. is a nationally recognized provider of services to adults with support needs due to developmental disabilities, behavioral health issues, and substance abuse. Horizon House is Pennsylvania's oldest psychiatric rehabilitation agency. Since 1952, we have been dedicated to helping people with mental illness, drug and alcohol addictions, developmental/intellectual disabilities, and homelessness to stabilize their lives and to help them live as independently as possible in the community. With over 100 locations throughout South and North Eastern Pennsylvania and the state of Delaware, Horizon House provides services to a diverse population focusing on individual strength and choice.

We are seeking a qualified candidate interested in our vacant Administrative Coordinator position at our Delaware County location.

The Administrative Coordinator supports member to the PACT multidisciplinary team is responsible for organizing, coordinating and monitoring all nonclinical operations of PACT. Providing receptionist activities including triaging calls, coordinating communication between the team and clients, de-escalating situations with clients who have increases of symptomatology, and assisting clients, their families and agencies to get answers to questions; maintaining accounting and budget records for client and program expenditures; operating and coordinating the management information system; and managing client representative payee accounts. This position is responsible for but not limited to;

Providing financial coordination and budgeting assistance to assigned consumers in PACT and residential sites in Delaware County and Chester County.
Assists in managing the central collective Representative Payee Account; monitor and assist the fund custodian with financial planning and management of Representative Payee Account.
Monitors the utilization of client funds, and ensure compliance with all applicable laws, regulations and requirements concerning finances.

Prepares monthly staff work schedule and recommend and revise policies and procedures pertaining to these schedules in accordance with labor contract agreement.
Maintains and reviews with the team leader the unit budget for operation of the ACT facility and assure that all purchases of supplies and equipment remain within that budget.
Orders and maintains unit supplies, equipment, and furniture; arrange for repair of office furniture and equipment; record mileage logged on program vehicles; and arrange for maintenance of program vehicles.

Maintains PACT client charts according to the standards of the Joint Commission on Accreditation of Healthcare Organizations and other certifying bodies, including the following: set up charts for newly admitted clients; file materials in client charts and files to assure current, accurate information is available; and monitor PACT clinical charts in coordination with the team leader, to assure that they are being maintained in accordance with unit policies and procedures.

Job Qualifications:

A successful applicant will have the following:
Associate Degree or Bachelor's Degree in human services or experience as an inpatient unit clerk or in a medical clinic, or office management, or both.
People and problem-solving skills to assist and support clients with severe and persistent mental illnesses and their families.
Strong commitment to the right and ability of each person with a severe and persistent mental illness to live in normal community residences, work in market jobs, and have access to helpful, adequate, competent, and continuous supports and services.
Solid organizational skill and ability to make contacts and establish relationships to get information necessary for the program to function within the larger system.
Simplified bidding, contracting, accounting procedures and medical records management required.
Accurate typing 40 wpm, data-entry and computer skills; knowledge of Microsoft Office required.
At least 2 years supervisory experience helpful.
Ability to work independently and as part of a team.
Must have a valid driver's license.
Very good communication skills.
Very good analytical skills.
Ability to work independently; detail oriented.
Knowledge of Excel and Quicken preferred.
Some knowledge of general accounting practices.

Scope:
Required sitting for long periods of time.
Light lifting and/or carrying, not to exceed 25 lbs.
Frequent talking and listening.
Good manual dexterity and fine motor skills.
Required to disburse funds

Horizon House offers competitive compensations and a comprehensive benefit package including: medical & dental, (9) nine paid holidays, paid time off, tuition reimbursement, retirement savings plan, voluntary tax sheltered annuity, transit benefit program, opportunities for advancement and more.

To be considered an applicant for this position please complete the pre- employment application by going to www.hhinc.org/careers.

Horizon House is an Equal Opportunity Employer - M/F/Veterans/Disabilities/Sexual Orientation/Gender Identity.

Horizon House is an equal opportunity employer. In accordance with applicable law, Horizon House considers qualified applicants for positions without regard to race, color, religious creed, gender identity, marital status, military status, ancestry, national origin, English Limited Proficiency (LEP), age, sex, pregnancy, genetic information, sexual orientation, gender identity or expression, ethnicity, source of income, familial status, domestic or sexual violence victim status, LGBTQ, AIDS or HIV status, union membership, veteran status, psychiatric disability, other disability or other legally protected status. Reasonable accommodation is available during the application process upon request without penalty. Horizon House is committed to these principles in our employment practices.

Job Summary

Company

Horizon House

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Associate Degree

Required Experience

2+ years