In this role you will be responsible for: Providing administrative/secretarial support to identified executives-----may include: Vice presidents, Administrators, Executive Officer and perform diversified administrative and secretarial functions. Maintaining and prioritizing the schedule, including day-to-day and long term management of meetings; addressing conflicts in schedules proactively. Scheduling meetings with internal/external/other AEHN representatives and coordinating all details and meeting arrangements; Creates and distributes minutes and/or presentation material as needed. Maintaining accurate calendars of the executive/s for which the positions supports. . Coordinating travel arrangements, creating check requests, purchasing requisitions and other forms. Supporting management of purchase orders and processing of invoices. Attends meetings and takes minutes as needed, Typing and/or creating letters, memos, agendas, minutes, reports, spreadsheets, policies, requests for information, transmittal of information, etc. Photocopies and faxes documents/materials as needed. Maintaining filing systems for committee minutes/presentations, regulatory and insurer information, etc.. Handling phone, email and postal mail inquiries from insurers. Meeting and greeting clients, visitors, employees that enter administrative suite. Receiving and screening incoming calls to administrative suite. Providing coverage for other Administrative staff as needed. Functioning independently in completing assignments and acting responsibly in all situations. Maintaining confidentiality of all information including but not limited to: patient, legal, regulatory and financial information.

If you possess the following qualifications, please apply immediately:

• High school diploma or equivalent required.
• Minimum of 5 years administrative/secretarial experience required, experience supporting Executives preferred.
• Demonstrated PC proficiency using Microsoft Office, particularly Word, Excel, PowerPoint, Access and Microsoft Outlook.
• Aptitude for learning new computer applications as the need arises.
• Ability to take and transcribe meeting minutes.
• Professional level verbal and written communication skills.
• Exceptional organizational skills and the ability to manage one#39;s own time and prioritize tasks.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnetreg;-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jeffersonrsquo;s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold amp; Think Differently and Do the Right Thing

As an employer, Jeffersonmaintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.