In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected.

GENERAL PURPOSE
The Clerk Typist 3 - IRES position is the sole clerical employee in the Information & Referral/Emergency Services (IRES) division, and is responsible for all highly confidential clerical duties. These duties are related to personnel actions, equipment and supplies, file maintenance, and Medical Assistance billing.

SUPERVISION RECEIVED
This position reports directly the Director of Information & Referral/Emergency Services (IRES).

SUPERVISION EXERCISED
This position is not responsible for the supervision of other employees.

ESSENTIAL DUTIES OF THE POSITION
Responsible for processing invoices for billing Medical Assistance for reimbursable crisis intervention services; checking for eligibility through DPW and/or Northampton County and/or Lehigh County Magellan for any client in question; following through with discrepancies in billing information.

Prepares all confidential and personnel work according to County and Agency procedures and requirements. Establishes and maintains personnel files; prepares organizational charts and maintains current list for staff addresses and telephone numbers.

Prepares county personnel transaction forms to report salary changes, disciplinary actions, changes in staff complement, and all other personnel actions.

Prepares performance evaluations and all required documents and correspondence as mandated by federal and state laws and regulations and county and departmental policies and procedures.

Prepares contracts and contract amendments; prepares and distributes the yearly contract for IRES' after hour answering service and encumbrances the account every 6 months.

Serves as a receptionist for IRES.

Maintains the IRES division petty cash, crisis intervention and emergency funds and accounts; deposit checks when received; keeps records of how approved funds are distributed by providing the appropriate backup paperwork and bank receipts to Mental Health Fiscal and perform replenish procedures as needed.

Sets up, distributes and tabulates raw data from time studies done monthly by division staff for budgeting purposes.

Assists with preparing for annual licensing renewals.

Oversees operation and maintenance of office equipment for IRES and serves as a contact person between the Human Services Bldg. and the Government Center.

Maintains inventory control of office supplies and forms and orders replacements as needed.

Retrieves and delivers inner-office mail; collects and posts out-going US mail; collects, date-stamp and distributes all incoming US mail.

Registers staff for training; process requests of check for training if needed; makes and confirms reservations for overnight trainings; remind staff of upcoming training; keeps record of all staff trainings.

Expunge records as per County and State regulations.

Maintains the Mobil Crisis van by scheduling maintenance and inspection appointments.

Serves as a notary public for the Department of Human Services business.

*An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

REQUIRED MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE - Six (6) months as a Clerk Typist 2 and educational development to the level of completion of high school; OR

One (1) year of progressively complex clerical typing experience and completion of high school; OR

Six (6) months of moderately complex clerical typing work and completion of a post high school business curriculum; OR

An equivalent experience and/or training which provided the required knowledge, skills, and abilities.

Employee assigned to this title will be required to possess and maintain a valid and current motor vehicle operator's license. Must have an acceptable driving record. Personal vehicle required for County business, employee is eligible for mileage reimbursement.

KNOWLEDGE, SKILLS, AND ABILITIES
Ability to read, write, speak, understand, and communicate in English to perform the duties of this position.

Knowledge of the specialized office procedures and practices that relate to the work process.

Ability to establish and maintain effective working relationships with co-workers, clients, outside agencies, and the general public.

Ability to understand and follow verbal and written directives.

Ability to make independent decisions to resolve problems and execute procedures in a variety of situations.

Ability to develop and set up office clerical procedures.

Ability to proofread work for grammatical format and substance.

Ability to organize work in a manner that insures smooth processing and accomplishment of priority items on schedule.

Ability to use discretion and judgment in dispensing information which may be susceptible to misunderstanding or misuse.

Ability to collect and organize material for reports by determining the information sources, appropriate information, and form of presentation.

Ability to compose routine correspondence.

Ability to maintain cost, financial tax, or disbursement records and statements that do not involve the use of standard accounting principles by posting, entering, transferring, adjusting, and balancing numerous accounts in the control process.

Ability to perform intermediate arithmetic calculations such as the adding and subtracting of whole numbers and decimals; and multiplying and dividing by two or more digit whole numbers or decimal multipliers and divisors.

Ability to operate office and mail processing machines such as the PC, printer, scanner, shredder adding machine, photocopier, postage meter; and instruct others in their use.

Maintains confidentiality in performance of duties in dealing with personnel issues, and information about clients, in accordance with current regulations and policies.

Attend trainings as required either locally or out of town.

TOOLS AND EQUIPMENT
Telephone (including multi-line), personal computer (including word processing and spreadsheet software), printer, scanner, calculator, writing implements, mail machine, fax machine, postage meter, copy machine, scanner, paper shredder, and other office equipment.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to walk, sit, talk, or hear.

The employee must occasionally lift and/or move up to 25 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is moderately quiet.

SELECTION GUIDELINES
Formal application, rating of education and experience, oral interview, and reference check as well as job related tests may be required.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER SERVICE
PAY GRADE: HS-30
UNION STATUS: NON-UNION

Created May 2024