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PRIMARY FUNCTION:
The Associate Director is responsible for Facilities Management- Operations amp; Maintenance. This includes managing facility space up to 2 million square feet (including hospital and academic), operating expense budget up to $15,000,000 (including utilities), and employees (direct and indirect) up to 40. Responsibility includes tactical plant operations and maintenance.
Directs, plans, coordinates and is administratively and professionally responsible for the proper operation and maintenance of uninterrupted light, heat, cooling, power, water, and monitoring systems of all Hospital/University buildings and services. Ensures the Hospital/University facilities overall condition and appearance are maintained professionally. The Associate Director has fiscal responsibility for development and management of operating budgets and deferred maintenance capital for all departments and costs associated with in his/her areas of responsibility. Manages schedules, budgets (operating expense and provides direction for capital) and ensures quality control for departmental responsibilities.
Has overall administrative and professional responsibility for the safe and efficient function
and operation of all Hospital/University buildings, equipment, systems and grounds. Manages the interaction between the institution and the various outside regulatory agencies providing oversight to the institutions activities (TJC, PA Dept. of Health, City Lamp;I, AAALAC, etc.).
Supports Enterprise campuses and Regional responsibilities, as needed.
ESSENTIAL FUNCTIONS:
Develops and demonstrates a working understanding of client needs (patients/clinical units/research, etc.) as well as organizational risk. Uses this knowledge to drive continuing compliance, service level improvement, added value to client environment and satisfaction, minimized business impact of operational interruptions, and financial responsibility for requested service levels. Requires the ability to manage multiple priorities and adjust as these needs change.
Establish and maintains direct working relationships with key departmental representatives, area managers and staff as the leader of the team responsible and accountable for Facilities Performance and Customer Service. Provides direct support to the hospital and university through close interaction with Administration and Facilities Services staff. Conducts regular evaluations of clinical areas, research labs, educational and support departments to ensure that client needs are met.
Monitors overall condition of all buildings related to academic, healthcare and research missions of the institution including all systems, equipment and grounds for safety and efficiency. Monitors and maintains compliance with state and local codes, TJC compliance and insurance compliance, and through periodic and documented inspections. Works in support of the next level of management and all Facilities staff, ensuring compliance with all requirements of regulatory agencies including continuous readiness forTJC, PADOH, AAALAC and all other regulatory site visits.
Meets with appropriate state, local, and all other survey and inspection personnel referred by Administration to review surveys and corrective responses. Reports to the Director, Sr. Vice President for Facilities and Campus Planning and Associate Vice President for Facilities Design and Construction on presence and results of all such inspections and surveys with any requirements or recommendations for corrective action.
Working with the Director, Sr. Vice President for Facilities and Campus Planning, AVP of Facilities Design and Construction, participates in the planning of future development of physical facilities and systems. Developing, reviewing and recommending approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and/or outside contractors.
Responsible for readiness, functioning and maintenance of all hospital/university life safety systems (fire alarms, sprinkler systems, emergency generators, etc.). Delegating routine repair and maintenance of systems to Managers/Supervisors and contracting for periodic inspection and special maintenance of detection and control systems.
Optimizes the use of the Work Order/ Preventive Maintenance system to meeting the need of the institution to provide a meaningful management tool for all levels of FM management as well as efficiently schedule and distribute the workload. In addition, it must connect with the end user providing a user friendly means to report problems or needs and provide status feedback throughout the process. Use of the system reports for Hospital and University clients to provide feedback from which actions can be taken to improve outcomes both within and outside of the FM department.
Responsible for Human Resource related issues of direct and indirect staff including employment, termination, suspension, training, grievances and promotions. Developing work schedules and assignments for his/ her personnel.
For union locations, supports the negotiation, application and management of the collective bargaining agreement between Jefferson and the Union.
Demonstrates commitment to our core values of excellence and innovation, integrity and respect, teamwork and communication.
Working with the Facilities Administration staff, participates in the planning of future development of physical facilities and systems. Developing, reviewing and recommending approval of plans for equipment and systems retrofit, repair replacement or additions to be carried out by institutional personnel and/or outside contractors.
Supports and optimizes the use of the Work Order/ Preventive Maintenance system to meeting the need of the institution to provide a meaningful management tool for all levels of FM management as well as efficiently schedule and distribute the workload. Inaddition, it must connect with the end user providing a user friendly means to report problems or needs and provide status feedback throughout the process. Use of the system reports for clients to provide feedback from which actions can be taken to improve outcomes both within and outside of the FM department.
Responsible for Human Resource related issues of direct and indirect staff including employment, termination, suspension, training, grievances and promotions. Developing work schedules and assignments for his/ her personnel.
Assumes a leadership role in safety and the prevention of injury. Understands emergency procedures and demonstrates appropriate response. Involves staff in the identification of system issues and development of corrective actions. Educates, involves and supports staff in error/event reporting. Problem identification, problem resolution, and compliance with all licensing/regulatory bodies, as applicable.
Supports and participates in the Corp on-call rotation.
Bachelor#39;s degree in related field preferred. (Equivalent experience shall be taken into account
rather than degree) Professional engineering license is preferred.
Shall have one professional association with ASHE, NFPA, APPA, IEEE or similar industry. Formal management training is preferred.
PE, Certified Professional Energy Manager (PEM) , APPA Certified Educational Facilities Professional (CEFP). and/or ASHE (CHFM), One certification or license is preferred. Certification is required within two years of hire.
5-10 years of experience in Healthcare Facilities Management (equivalent role to job description).
Covid Vaccination is a requirement for employment at Jefferson for employees working at Jeffersonrsquo;s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.
Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.
Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.
Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnetreg;-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.
Jeffersonrsquo;s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.
- OUR MISSION: We improve lives.
- OUR VISION: Reimagining health, education and discovery to create unparalleled value
- OUR VALUES: Put People First, Be Bold amp; Think Differently and Do the Right Thing
As an employer, Jeffersonmaintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.
As an employer, the Jefferson Enterprise maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.