Construction Loan Administrator
Conshohocken, PA 
Posted 29 days ago
Job Description
Construction Loan Administrator
Location US-PA-Conshohocken
Job ID 2022-2267
# Positions 1
Pay Status Salaried / Exempt

Responsible for the administration and servicing of more complex construction loans from initial set up to full repayment. Prepares new loan data entry, reviews and monitors construction loans for completeness and accuracy for which data was entered. Responsible for initial documentation, input and processes periodic disbursement requests and repayment receipts.

Firstrust Bank is an Affirmative Action Contractor and is an Equal Opportunity Employer.


  • Works with REF Operations Unit Manager, REF Risk Manager, REF Processor and Relationship Manage to set up new construction loans and assigns loan numbers.
  • For more complex construction loans, prepares new loan set up data sheets and enters new construction loan inputs in the Pipeline section of the construction loan. Sets up loan budget; reviews data input for accuracy and assures that new loan set up line item budgets are in accordance with approval. Understands and implements required primary and subaccount data entry input. Reviews essential documentation ensuring that original executed Note is received prior to funding.
  • For all REF construction loans, assures pre-closing on-going draw disbursements funds are reserved with Finance Department Funds Manager and coordinates actual funding with Loan Operations Accountant at closing and for all subsequent draws.
  • Sets up construction loan disbursement files; sets up new borrower credit files or assures new loan information is included in existing credit file.
  • Enters all disbursement vouchers on the construction loan; enter all Sales Agreements and/or Lease achievements on the construction loan. Assures receipt and approval of inspection and title bring down reports for all voucher requests. Schedules all disbursement transactions and inputs requests into the CONSTRUCTION LOAN system.
  • Prepares and presents disbursement documentation from the system; monitors and balances disbursement report.Works with REF Operations Unit Manager and REF Reporting and Risk Management Unit Manager to assure accurate set up and administration of all loan participations - In or Out.
  • Sets up and maintains escrow accounts ensuring complete accuracy of account information. Maintains the integrity of the system data.
  • Reviews monthly interest billing statements for accuracy. Monitors interest reserve adequacy on all accounts; assures accurate billing if and when interest reserves are exhausted.
  • Alerts management to process and procedural changes concerning the daily, monthly and continuing responsibilities associated with managing and controlling construction loan information interfaced with bank wide Accounting and Finance systems for the construction loan system used by the Loan Operations Accountant, lending staff and this position. Works with and coordinates specific job activities with the REF Construction Loan Processor to assure adequate backup.Provides excellent customer service to clients. Responds to general inquiries on loan status.
  • Assists in the development of new business for Firstrust. Possesses knowledge of corporate products and services to suggest products, and directs customers to appropriate person to open accounts.

Essential Functions


This position requires the ability to make decisions sufficiently reducing uncertainty and doubt about alternatives to allow a reasonable choice to be made from among them as these choices relate to the funding of draw requests and other terms and conditions of our loans. The decision that is typically required to be made is if a draw request submitted by our borrowers is fundable. To determine this, the employee must determine if the project and particular draw request both are in compliance to agreed upon terms.


This position is accountable for the administration and processing of loan set up and daily servicing of the Construction Loan Portfolio.

Knowledge - Skills & Abilities
  • Bachelor's Degree in accounting, finance, or related field; OR comparable experience in construction loan servicing or a commercial banking position
  • Knowledge of transaction data entry and understanding of debits/credits as well as proofing and balancing accounts.
  • Working knowledge of general ledger automated systems.
  • Intermediate computing skills in MS Office (Word, Excel, Outlook)
  • Demonstrated commitment to quality service
  • Strong work habits, attention to detail, and teamwork


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
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