Billing Specialist
Philadelphia, PA 
Posted 29 days ago
Job Description

What We Do

Burns is a nationally respected provider of specialized engineering services, bringing highly-technical, sought-after engineering expertise to complex transportation and critical infrastructure projects. For more than 50 years, we have built our reputation on outstanding client service, and have a strong culture that must be experienced. Those who visit our offices quickly sense the camaraderie and energy. Ranked a Top Workplace and ENR Top 500 Design Firm, we are committed to building careers and industry leaders.

Burns is currently seeking a Billing Specialist/Project Administrator to join our Accounting & Finance team at our headquarters in Philadelphia, PA.


The billing specialist/project administrator is responsible for all aspects of project contract administration which includes contract billing, financial issues, preparation of budget (with input from PM's on technical hours, etc.) as required by contract for budget approval, booking of project sales and routine communication with the project managers regarding financial contract issues.

Essential Duties & Responsibilities:

  • Maintain contract information within Deltek Vantagepoint including information regarding billing rates, involving format, budgets and expenses that can or cannot be invoiced. Any other unusual financial requirements should be documented.
  • Run monthly project status meetings with PM's and assist PM's in monitoring and controlling project budgets
  • Follow up monthly with client contact regarding outstanding accounts receivable and report to both the PM and Accounting Manager when payment can be expected.
  • Expedite budget revisions by following up with PM on actions required to get additional funds from client
  • Prepare and submit monthly project invoices, ensuring that invoicing format meets client's needs, including client follow-up after the first invoice is issued.
  • Provide input to Accounting and Project Manager regarding Budget Overruns-have funds been requested, if not, why not and what is being done to increase budget.
  • Document Financial contract changes and make sure that all original contract documents are filed electronically in the project folders.
  • Prepare budget spreadsheets as required with input from the Project Manager per client direction
  • Perform other contract analysis as requested
  • Review and enter subconsultant invoices in Deltek; Monitor subconsultant budgets and approved rates to ensure they comply with the contract
  • Issue project numbers for new contracts or extensions of current contracts
  • Enter and Tracks project sales booking within Deltek.

Education & Experience

Associate's degree (A. A.) or equivalent from two-year college or technical school and 2-5 years related experience and/or training; or equivalent combination of education and experience.

Why Join the Burns Team

Recently voted a Top Workplace by, we credit our strength as an organization to our talented, driven, vibrant team. Burns is an ENR Top 500 Firm, and has been named an MEP Giant by Consulting-Specifying Engineer Magazine, as well as a Hot Firm by Zweig. We are industry experts, proven leaders, innovative thinkers, and team players. We put our clients' successes and best interests first, because their success is our success. We have fun at work because we love making a difference in the world. We are looking for high-energy, bright, collaborative individuals who want the opportunity to "write their own story" with us. Watch our videos and learn more about our dynamic culture at

Applying To Burns

As a member of our team, you will enjoy a competitive compensation and benefits package. Interested, qualified candidates must apply on the Burns' career site at to be considered for a specific opportunity. Individuals needing assistance to apply for an open opportunity should contact the Human Resources Department at

At Burns Engineering, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, national origin, age, marital status, military and veteran status, and any other characteristic protected by applicable law. Burns believes that diversity and inclusion among our teammates is critical to our success.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Associate Degree
Required Experience
2 to 5 years
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