Provides administrative and research support to the Center for Clinical Evidence and Guidelines (CEG). ECRI-Penn EPC (evidence-based practice center) is a collaboration of research that is done under a contract with the Agency for Healthcare Research and Quality in which we compete with academic medical centers around the country to synthesize research on specific topics to inform public policy, coverage decisions, research funding, and to encourage health systems to be "learning health systems. ECRI Guidelines Trust, an interactive guideline portal, puts current, evidence-based clinical practice guideline summaries directly into the hands of clinicians, researchers, medical librarians, and patients. This publicly available guideline repository was created by the same team that developed and maintained the Agency for Healthcare Research and Quality's National Guideline Clearinghouse (NGC) for more than 20 years. This role is an administrative function that supports the department is large scale projects.
Typical Responsibilities: (Will vary with experience and assignments).
1. Assists in preparation of proposals:
A. Creates proposal outline referencing text in the RFP (deadlines, statement of work, proposal instructions, etc.) to be used to make writing assignments in instances where multiple authors will be contributing
B. Submits client reference requests and maintains follow-up log
C. Sends solicitations to potential proposal collaborators and maintains follow-up log
D. Coordinates proposal attachments (CVs, letters of commitment, sample reports, etc.)
E. Documents workflow throughout proposal development and ensures internal deadlines are met
F. Assists in managing the Administrative staff in proposal production and assembly.
2. Maintains an updated log of EPC and TA projects, detailing internal and external deadlines and deliverables, maintains project archives, and other necessary material, including conflict of interest disclosures, draft reports, final reports, and meeting minutes.
3. Maintains up-to-date list of reviewers, clients, and project status logs.
4. Solicits key informants, technical experts, and peer reviewers for TA projects as required by the client and takes succinct meeting minutes capturing salient points of the discussion.
5. Maintains liaison with accounting department regarding contract status, invoicing, peer reviewer payment, etc., and distributes billing summary statements in cooperation with accounting.
6. Maintains honest, professional, useful, and confidential communications with all personnel, consultants, external experts and reviewers, manufacturers, hospital contacts, health plan contacts and government agencies to provide or obtain information concerning projects.
7. Proofread and edit deliverables, and ensure accuracy and assembly of attachments and enclosures.
8. Assists in the scheduling of conference calls with clients and experts.
9. Assists in note taking and preparation of minutes from meetings with clients and experts.
10. Produces and transmits progress reports to clients.
11. Provides support to various employees in the department.
12. Performs other work-related duties as assigned.
Bachelor's degree (at a minimum) with at least 5 years' professional experience in a healthcare or academic setting. Ideal candidate will be well organized, motivated, systematic and meticulous in attention to detail and have proven ability to manage multiple projects with competing deadlines. Must have strong communication skills and be able to clearly and concisely communicate via telephone, written correspondence, and in person with internal team members and external clients and experts. Excellent computer skills with proficiency in MS Outlook, MS Office (Word, PowerPoint, Excel, and Project) and internet. Familiarity with medical scientific terminology is highly desirable. Experience with proposal or grant writing is preferable. Familiarity with clinical practice guideline development and evidence synthesis is desirable, but not required. Must have the initiative to propose and develop new organizational methods in support of ECRI Institute CEG staff in an effort to meet contractual obligations. Must be adept at conflict resolution in dealing with issues such as scheduling, meeting planning issues, and/or prioritizing competing deadlines.
N (Not Applicable)
Activity is not applicable to this position.
Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
Position requires this activity more than 66% of the time (5.5+ hrs/day)
F 10 lbs or less O
C 11-20 lbs N
C 21-50 lbs N
O 51-100 lbs N
O Over 100 lbs N
Reach Above Shoulder
N 12 lbs or less N
N 13-25 lbs N
Squat or Kneel
N 26-40 lbs N
N 41-100 lbs N
Other Physical Requirements
Typical Office Environment
Equal Opportunity Employer - Disability and Veteran